Attendance Policy 2020

Quail Hollow Elementary Attendance Policy

2019-2020 Attendance Goal: All students will attend school at least 95% of the school year. In order to achieve this goal, students cannot miss more than 8 days of school for the year. All students who achieve this goal will receive an attendance certificate and be entered into a drawing for a new bicycle at the end of the school year. Each student with Perfect Attendance will be recognized at the end of the year.

School attendance is very important. Every absence from school interferes with your child's opportunity to learn. There is a growing body of research showing that Chronic Absenteeism, usually defined by researchers as missing 10% or more of the school year (including excused and unexcused absences), has a significant negative effect on student achievement and may put a student at academic risk. The goal for Quail Hollow Elementary is that all students miss no more than 5% of the school year, in an effort to help every student be successful now and in the future.

School Success Goes Hand in Hand with Being in School Every Day! Did You Know?

  • Many absences, even in kindergarten, can cause children to fall behind in school.
  • • Missing just a day or two every month can make it harder to learn to read by the third grade.
  • • Students with too many absences struggle to catch up, even with take-home assignments.
  • • Attending school regularly helps children feel better about school and themselves.

What Can You Do?

  • Develop a regular bedtime and morning routine.
  • • Avoid missing school unless a child is truly sick and seek help if chronic illness is a challenge.

Check with our school nurse or office staff if you are not sure about when to keep your child at home due to illness.

  • • If your child seems anxious about going to school, talk to teachers, school support staff, or other parents for advice on how to make him/her feel comfortable and excited about learning.

Types of Absences:

  • Valid Excused Absence: An absence excused with approved verification (ie. doctor note, dentist note, legal note, wedding announcement, obituary, or other approved verification).
  • Guardian Excused Absence: An absence excused by a parent/legal guardian without approved verification. Parents must call the office or send a note within one week of the absence. The limit of Guardian Excused Absences is five (5) days each school year per Canyons District policy 500.35; any additional absences without approved verification will be considered unexcused.
  • Unexcused Absence: Any absence without a valid excuse.

Communication Procedure for Valid Excused Absences:

  • • Illness or Medical Appointment: Parent provides a note from a health care provider to the front office.
  • • Family Death, Family Emergency, Religious Holiday: Parent provides notification to the school that the student will be absent (obituary, wedding announcement, etc…).
  • Procedure for Education/Vacation Leave: A student may be allowed up to ten (10) days for education/vacation leave in a given school year, if prior arrangements have been made with the school for the student to make up his/her homework. Prior to education leave, parents complete an Education Leave/Vacation Form for approval. Teachers will complete the “Work to Be Completed” section and determine a reasonable due date. School administration will verify education leave.

Unexcused Absences:

# of Unexcused Days Absent

What happens if my student accumulates unexcused absences?

0

Compulsory Education Information: notice included in online registration and in other publications sent to community and patrons.

3-5

Parent Phone Call or EmailTeacher/Attendance Secretary will call parent indicating student has missed 3-5 days of school and document date of communication in Skyward. Teacher will inquire if the student is doing okay, express concern, and ask what the school can do to support the student making up work and not falling behind.

6-8

Notification of Attendance Issue Letter 1- Office staff will document date of communication in Skyward. Office Staff will send Notification of Attendance Issue Letter 1 through regular mail and document date of communication in Skyward.

9-11

Notice of Compulsory Education Violation Letter 2 - Administrator will identify a date, time, and location to meet with parents. Office Staff will send Notice of Compulsory Education Violation Letter 2 through regular mail and document the date sent in Skyward. Office Staff will send a copy of letter to Responsive Services Department via district mail. Administrator will document meeting summary and date in Skyward.

If parents do not show up for scheduled meeting, Office Staff will send Administrative Meeting No Show Letter to Responsive Services Department. Responsive Services Department will send letter through certified mail.

12

Habitual Truancy Citation Letter 3 - Office Staff will send Habitual Truancy Citation Letter 3 through regular mail and document the date sent in Skyward. Office Staff will send a copy of letter to Responsive Services Department via district mail. Responsive Services Department will send letter through certified mail.